Jobs & Opportunities
COMPASS Financial Coordinator (part-time)
COMPASS seeks motivated candidates with strong accounting skills, including understanding and analyzing financial statements, budgeting, and incredible attention to detail, for the position of Financial Coordinator. This is a part-time position, about 10 hours/week. COMPASS is a distributed organization, and this position is located in Portland OR, with the Executive Director, Operations Manager, Research Assistant, and Administrative Assistant.
While COMPASS is a non-profit, we utilize a fiscal sponsor (The Tides Center (tidescenter.org), based in San Francisco) that performs all back-office operations (human resources, finances, contracts, reimbursements, other legal and administrative needs) on our behalf. The Tides Center provides accounting and financial services, however we are responsible for overseeing our own budgets, and directing destinations of revenue and sources of expenses. The Financial Coordinator will work closely with the Operations Manager on these tasks. COMPASS has been growing over the past several years and may be taking on some of the accounting responsibilities that Tides Center currently has in the future, which will likely impact this position.
The Financial Coordinator’s essential duties include, but are not limited to working with the Operations Manager to:
- Interpret and manage financial statements generated by the Tides Center
- Manage a general ledger that includes a large portfolio of cost centers and programmatic sub accounts
- Ensure COMPASS’ internal financial books (shadow accounts) are in alignment with Tides’ general ledger
- Do periodic reconciliations of COMPASS expenses according to Tides general ledger against COMPASS books
- Reconcile and update project (monthly) and grant (quarterly) specific budgets, and communicate those updates to COMPASS staff managing those projects
- Work closely with appropriate COMPASS staff and/or the Tides Center to address financial issues as needed
- Support the Operations Manager in allocating revenue to expenses, especially salaries and benefits
- Manage the back-end of COMPASS time-tracking to get up to date information about how individuals are spending their time
- Convert hours worked on projects into dollar values to ensure appropriate revenue sources are charged
- Manage communications and paperwork to the Tides Center to ensure revenue sources are being allocated accurately
- Occasionally support the Operations Manager and other COMPASS staff on other financial projects as needed, including but not limited to:
- Develop organization-wide budgets, project-specific budgets and proposal/report budgets
- Review and make recommendations on financial policies and procedures
- Review Tides Center financial policies and procedures and recommend improvements if COMPASS practices are out of alignment
COMPASS welcomes applicants with exceptional financial acumen, attention to detail, and excellent interpersonal skills. Candidates should be able to work independently, as part of a team, and in a distributed fashion with multiple teammates.
The candidate must have:
- Accounting/bookkeeping experience
- Budgeting experience
- Excellent attention to detail
- Fluency in Excel and Google Sheets
- Strong organizational skills, ability to manage multiple budget updates on varying deadlines
- Ability to work in a fast-paced environment that requires a proactive approach and fast turn-around times
- Ability to remain calm under pressure
- Willingness to support financial reporting for a fast paced team
- Ability to work collaboratively as well as independently for periods of time
- A positive, upbeat personality with patience, enthusiasm, an ability to be direct, receive constructive feedback, and an ability to proactively communicate expectations to other teammates
- Strong interpersonal and communication skills
- An undergraduate degree or certificate in accounting/finances or a related field.
In addition, the ideal candidate will have:
- Skills to proactively identify opportunities to improve financial policies and procedures
- Proficiency with, or ability to quickly learn Mac systems and the various technologies COMPASS uses for online communication and file sharing, such as Skype, DropBox, the suite of Google applications (e.g., email and Google docs), and more
- Interest and ability to learn and quickly adopt new technologies and tools
- A passion for science, science communication and environment
Compensation and Location
The salary range for this position is $18-$24 per hour, and the job is for approximately 10 hours a week, with potential additional hours occasionally. This position will be based in Portland, Oregon (co-located with four other staff members).
How to apply
Interested candidates should submit a cover letter addressing your experience related to the position, resume and contact information for three professional references as one single PDF titled ‘Last Name, First Name – Financial Coordinator’ to [email protected]. Priority consideration will be given to applications submitted before Jan 12, 2015. COMPASS will not contact your references without your permission, and will keep your references’ contact information confidential. We also are not able to contact all applicants, only those we will interview. We would like someone to start as soon as possible.
COMPASS is dedicated to helping scientists connect themselves and their science to the wider world. By giving scientists communication and leadership skills, and by bridging the worlds of science, journalism and policy, COMPASS works to ensure that scientists are better connected to, and engaging with, society. We are leading science communication practitioners. We are coaches, connectors, and conveners. We help scientists as individuals and as a community more effectively bridge the gaps between science, the public dialogue, and policy. COMPASS predominantly works with scientists from across North America, connecting them to leading media and journalists and transformative policy dialogues (in Washington, D.C. as well as at the state and regional levels). Our reach occasionally extends internationally, particularly through our trainings and media work. While we were founded over a decade ago to support ocean scientists, we now support scientists engaging in the public discourse about the environment across a variety of topics and disciplines.
COMPASS staff are distributed across the country in Washington, Oregon, California, Colorado, and the District of Columbia. Our organization is growing. Our team is innovative, intelligent, dedicated, hardworking, supportive and fun. We strongly support the professional growth of members of our team, and offer opportunities for staff to take on increasing responsibilities over time. We are all passionate about COMPASS and the role of science – and especially scientists – in society. We are looking for individuals to join our team, help us grow, and grow with us. Please visit our website, www.COMPASSonline.org and or our blog, compassblogs.org, for more information about our staff and our work.
Equal Opportunity Employer
Because COMPASS uses the Tides Center as a fiscal sponsor, the Tides Center is the legal employer of this position. Tides Center is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, medical condition (cancer-related) or conditions Acquired Immune Deficiency Syndrome (AIDS) and AIDS-related conditions (ARC). Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.